• Technology: End-of Year Procedures

     
    1. Take a moment to review each procedure and coordinating details regarding EOY technology equipment.
    2. Scroll down and download all help documents that pertains to you/your campus. 
    3. Review each help document and follow the instructions that pertain to you. 
    4. Contact Shawntee' Cowan (scowan@duncavilleisd.org) for help or clarification.  
     

     

    EOY Procedure

    Person(s) Responsible

    Deadline

    Form

    Salvage Items

    Notify campus technician of the location of designated salvage-pick location.

    Library Media Specialist

    Prior to May 30

    EOY Salvage Items (see below)

    Collect and gather items to be salvaged and enter help desk ticket for pick-up.

    Library Media Specialist

    May 30

    EOY Salvage Items (see below)

    Technicians will review salvage pick-up items/locations.

    Library Media Specialist

    May 31 and June 1

    EOY Salvage Items (see below)

    Salvage items will be picked up from each campus.

    Library Media Specialist

    Week of June 6

    EOY Salvage Items (see below)

    Surplus Items

    Collect and gather items for surplus and enter help desk ticket for pick-up.

    Library Media Specialist

    May 30

    EOY Surplus Items (see below)

    iPads

    Collect and gather student iPads (if applicable) and and store on campus over the summer. 

    Teachers with iPads and Library Media Specialists. 

    June 1

    EOY iPad Return (see below)

    Student Laptops

    Collect and gather student laptop carts and enter a help desk ticket for pick-up for re-imaging.

    Verify student laptops in classrooms (see EOY document).
     
    * There should be 7 laptops in the rooms of grades 3-8. 

    Teachers with with standards laptops (grades 3-8)

    LMS will oversee

    June 1

    EOY Laptop Return (see below)

    Collect and gather CTE student laptops (if applicable) and enter a help desk ticket for pick-up for reimaging.

    CTE Coordinator

     June 1

    EOY Laptop Return (see below)

    Collect and gather mobile carts and enter a help desk ticket for pick-up for reimaging.

    Library Media Specialist

    June 1

    EOY Laptop Return (see below)

    Campus Inventory

    Collect and gather standards classroom equipment and have teachers sign-off for verification using Technology Equipment Checkout (Google) Form.

    Library Media Specialist

    June 1

    EOY Technology Equipment Checkout Sheet

    Submit Campus Inventory Confirmation Form

    LMS and Campus Principal

    June 1

    Campus Inventory Confirmation Form

    Request for Technology Equipment for Summer School Use

    Submit Google form to campus LMS to request technology equipment to be used for summer school. 

    LMS, Campus Principal and Summer School Principal

    May 20

    Summer School Technology Check-Out Form

    Summer School Technology Check-Out

    Use this form to document and track equipment borrowed for summer school use.

    LMS, Campus Principal and Summer School Principal

    May 20

    Summer School Technology Equipment Loaner Form

     
     

End of Year Forms Downloads